Job title: Payroll Specialist / HR Coordinator
Company: International SOS
Job description: International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. We were founded on the principle of putting our clients’ employees first and this is still true today. Led by 5,200 medical professionals and 200 security specialists our teams work night and day to find solutions to protect our clients and their employees in whatever situation they may be facing; we assess, advise and assist from a medical, security and logistical perspective on a global scale to protect and save lives and thereby enable our clients to achieve their business goals. As we’ve delivered on this mission over the last 35 years, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world.Job PurposeThe Payroll / HR Coordinator is the first point of contact for all incoming inquiries, issues, and work requests from employees and managers related to HR & Payroll administration and transactions. This role handles inquiries, requests, and cases to closure, while appropriately escalating complex cases. The Payroll / HR Coordinator role provides accurate and timely processing of HR & Payroll transactions and delivers outstanding customer service to internal and external customers. As part of a team, works with moderate supervision / guidance and is accountable for individual results and impact on team.Essential Job Duties and Responsibilities:
- Perform daily payroll/ shared services department operations.
- Manage workflow to ensure all payroll transactions are processed accurately and timely.
- Reconcile payroll prior to transmission and validate confirmed reports. Reconcile & Submit 401K information to vendor.
- Assist in evaluation of reports, decisions, and results of department in relation to established goals. Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
- Process correct retro, vacation payout, and garnishment calculations and compliance.
- Run payroll and time off reports.
- Create ad hoc reports for business as needed.
- On boarding, Off boarding and Staff Changes.
- Process manual checks.
- Ensure policy compliance and timely processing of Referral Bonus and Tuition Reimbursement.
- Load/import files received from vendors.
- Research and respond to employee inquiries.
- Manage email mailbox for Payroll/Shared Services department.
- Resolve payroll/ Shared Services issues that are escalated.
- Assist employees in registering for or resetting access to online pay statements.
- Support HR and Payroll Audits (Internal and External)
- Filing of all employee paperwork into employee files.
- Tracks Invoices (Payroll).
- Answering queries on the ADP payroll system, Success Factors, and other systems.
- Federal/State laws regulations compliance and reporting (ex. ACA, OSHA, AAP, EEOC).
- Provide and maintain effective full range of administrative support functions necessary to the Human Resources department.
- Participate in special projects as needed.
Qualifications:Required Skills and Knowledge:
- Experience with payroll is required; experience using ADP Workforce Now is preferred
- Working knowledge of Microsoft Office products, including Word, Excel, Powerpoint, Sharepoint, Visio – with a willingness to learn and master other software programs as needed.
- Intermediate/advanced Excel skills required.
- Ability to troubleshoot payroll related issues in a timely manner.
- Ability to show initiative to take on new tasks support the team as needed.
- Strong attention to detail.
- Ability to work with confidential materials and employee information in a professional manner.
- Easily partners with colleagues and can collaborate across the globe.
- Productively challenges existing processes.
- Advanced analytical & creative problem-solving skills.
- Excellent written & verbal communication skills at all organizational levels.
- Comprehensive understanding of Payroll systems, processes, and data.
- High integrity, sound judgment, and discretion regarding the handling of confidential information.
Required Work Experience:
- 2 – 4 years Payroll/ HR experience
- Experience with processing US multi-state/Puerto Rico payroll.
Remote Work Policy:
- Our organization follows a hybrid work structure where employees are required to work from the office three days a week.
#AmericasFooterInternational SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
Expected salary:
Location: Trevose, PA
Job date: Fri, 16 Aug 2024 04:10:50 GMT
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