Job title: Project Management Assistant
Company: City of Scottsdale
Job description: IntroductionPerforms paraprofessional administrative and research work, including assistance in cost analysis duties and support to Project Managers involved in the coordination and implementation of various development, redevelopment or capital improvement projects. This work includes document management, direct customer service, and budget tracking.Minimum QualificationsEducation and Experience
- An Associate’s Degree from an accredited educational institution.
- Two years’ experience in a governmental, engineering or construction support position.
- An equivalent combination of education and job-related experience may be substituted for the educational requirement on a year-for-year basis.
Licensing, Certifications and Other Requirements
- Must possess and maintain a valid, unrestricted driver’s license with no major citations within the past 39 months prior to the start date. The Arizona Department of Motor Vehicles requires that out-of-state driver’s licenses must be surrendered within 10 days of relocating to the State of Arizona.
- Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.
Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.Essential FunctionsPerforms duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:
- Performs administrative duties in support of professional staff involving cost analysis, funding verification, accounting tasks, budget impact information and data support on projects in the Capital Improvement Plan (CIP).
- Receives, prepares and completes various forms, reports, correspondence, contracts and grant documents, purchase orders, billing documents, presentations or other documents.
- Conducts a variety of technical studies for various reports, operational analysis, cost-benefit analysis and impact, feasibility impact and rate studies as they relate to a specific program area or project.
- Composes, revises and edits a variety of routine-to-difficult correspondence, reports and informational materials, from rough notes, drafts, dictation and/or brief oral instructions.
- Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, contracts, agreements, technical charts, and tables and other specialized and technical materials ranging from routine to complex.
- Acts as a database administrator for various computerized systems. Analyzes data, tracks essential data, integrates information into reports.
- Works with Project Managers to manage and track CIP budgets and project expenditures, by providing funding, budget and expenditure reporting analysis of CIP funds availability.
- Organizes and maintains records, files, maps and plans manually and on the computer
Work Environment/Physical Demands
- Work is performed in a City office environment, with some work performed in the field performing employee interviews or site inspections.
- Operates a variety of standard office equipment, which requires continuous and repetitive arm, hand, and eye movements.
- Lift and carry materials weighing up to 25 pounds.
- Travel to/from meetings and various locations.
Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:
- 12 Paid Holidays, which includes 1 Floating Holiday
- Vacation Accrual; starts at 10.3 hours/month
- Sick Leave Accrual; 8 hours/month
- Medical (which includes behavioral health coverage), Dental and Vision Benefits
- City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
- Tuition Reimbursement; $2,500/year
- Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit
- Supplemental Retirement Plans through Nationwide; 457
- Pet Insurance
- Bilingual pay compensation
Please visit the page for more information.
Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:
- Fingerprinting search of the national FBI Database
- Criminal Background screening
- Drug Screen
- 39-Month Motor Vehicle Department Records Check
The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.
PLEASE NOTE:Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.When advised, reasonable accommodations will be made in order for an “otherwise qualified applicant” with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.Full-Time Positions:
The City of Scottsdale offers a comprehensive benefit package including vacation, holiday and medical leave as well as insurance for medical, dental, vision, life, short and long term disability insurance. For a more detailed overview of the employee benefits, .Part-Time Positions:
The City of Scottsdale offers paid medical leave for part-time staff.Commute Solutions Program
City of Scottsdale provides free Valley Metro Platinum passes to employees for the bus and light rail systems when commuting; a vanpool subsidy is also available. Employees can decrease stress, decrease wear & tear on their vehicle, and help the environment all at the same time.Public Service Loan Forgiveness Program (PSLF).
The City of Scottsdale is considered a qualified employer for the Public Service Loan Forgiveness Program (PSLF). You may find more information about the PSFL program by going to the Federal Student Aid website by clicking .
Expected salary: $28.27 – 38.19 per hour
Location: Scottsdale, AZ
Job date: Thu, 29 Aug 2024 07:23:54 GMT
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