Job title: ASSOCIATE DIRECTOR OF FINANCE, GRADUATE MEDICAL EDUCATION
Company: University of Washington
Job description: If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email and we will be happy to assist you.ASSOCIATE DIRECTOR OF FINANCE, GRADUATE MEDICAL EDUCATIONASSOCIATE DIRECTOR OF FINANCE, GRADUATE MEDICAL EDUCATION
Req #: 240676
Department: SCHOOL OF MEDICINE
Job Location: Remote/Hybrid, Seattle – Other
Job Location Detail: Hybrid Eligible
Posting Date: 11/07/2024
Closing Info: Closes On 11/14/2024
Salary: $8,333 – $10,000 per month
Other Compensation:
Limited Recruitment: Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please to apply.
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website,As a University of Washington (UW) employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.UW School of Medicine (UWSoM) is one of the largest sponsors of Graduate Medicine Education (GME) programs in the US, with over 130 ACGME- and CODA-accredited residency and fellowship programs, and over 1500 trainees. Most trainees are located in Seattle at UW Medicine locations and affiliated locations including but not limited to: Harborview Medical Center (HMC), University of Washington Medical Center, Montlake and Northwest campuses (UWMC), Seattle Children’s Hospital (SCH), VA Puget Sound (VA) and Fred Hutch Cancer Center. Trainees also rotate to over 500 other locations/institutions¸ throughout the five-state WWAMI (Washington, Wyoming, Alaska, Montana, and Idaho) region and beyond.UW Medicine currently has an outstanding opportunity for an Associate Director of Finance, Graduate Medical Education (GME). The individual in this position will be responsible for oversight of UWSoM GME Office’s self-sustaining “Single Source” funding mechanism, which is comprised of an annual budget of over $150M; monthly tracking and billing for trainee activities; budgeting and financial reporting of the GME enterprise; and coordinating other activities between the GME Finance Office, 20 clinical departments, the SCH GME Office, the VA Education Office and 35+ affiliated sites. This position serves as the key institutional resource to address issues and concerns regarding GME finance topics from UWSoM Departments, UW Medicine and affiliated training sites and GME leadership. The Associate Director of GME Finance reports to the Associate Dean for GME and with a dotted line relationship to the Chief Financial Officer of the School of Medicine.The position will:
- Perform ongoing analysis to implement GME and GME Finance strategic initiatives; including financial and sensitivity analysis regarding cost-saving measures and revenue-generating activities.
- Management of resident and fellow training time tracking and billing, which is currently conducted in the MedHub residency management system.
- Conducting annual full-time equivalent (FTE) allocation process with training programs and partner institutions.
- Updating annual contracts with departments and partner institutions.
- Budgeting and financial reporting for the Single Source.
- Leading annual processes core to the operations of the GME Finance Office.
- Maintenance and communication of policies and procedures in support of GME Finance operations.
- Manage all aspects of billing related to Residents and Fellows.
- In partnership with the Associate Dean for Administration and Finance, closely work with the hospital administration, UWSoM leadership and UW Medicine leadership on GME related topics.
- Support and understand the financial implications of union negotiations and implement operationally all financial aspects of bargaining outcome.
DUTIES AND RESPONSIBILITIESDIRECT MANAGEMENT RESPONSIBILITIES (45%):
- Management of resident and fellow training time tracking and billing:
o Manage staff in the monthly billing and collection from affiliated medical centers.
o Ensure program compliance with GME billing and tracking policies and procedures, including working with and providing training to 130+ program administrators who submit monthly billing data in the residency management system.
o Support improvements to the current billing and scheduling system residency management systems.
o Participate in negotiations and ensure efficient communication with GME’s primary vendors.
- Budgeting and financial reporting for the Single Source:
o Preparation of the annual GME Office budget.
o Preparation of monthly financial reports for GME Office.
o Preparation of monthly unit spending reports for programs and quarterly financial reporting to the hospitals documenting budgeted to actual FTE utilization.
o In partnership with the Associate Dean for Administration and Finance, participate in meetings with Dean’s Office School of Medicine leadership to analyze and implement initiatives to ensure fiscal health of department.
- Lead the following annual processes, which are core to operations of the GME Finance and GME Office:
o Execution of annual Single Source Service Agreements for institutions and for programs.
o Participate in annual process to revise training programs’ trainee allocations.
o Annual Medicare and Medicaid Cost Reports and IRIS Reports for UWMC, HMC, FHCC, Valley Medical Center and SCH.
o Maintain and communicate policy and procedures in support of GME Finance operations.
o Ensure compliance with Medicare and Medicaid regulations, which will include working with experts within the hospitals and UW’s financial intermediary.
o Ensure that resident and fellow training time tracking and reporting policies and procedures are compliant with Medicare and Medicaid requirements.
o Document all program policies and procedures and supporting regulatory requirement as appropriate.
o Participate in ongoing education of Program Directors and Administrators on GME financial policies and procedures, and related matters.
- Participate in review, evaluation and implementation any potential system change:
o Will require assessment of business requirements and partnership with the GME Office to mitigate impact on programs, hospitals and other key stakeholders.SHARED MANAGEMENT RESPONSIBILITIES (30%):
- The Associate Director in partnership with the Associate Dean for Administration and Finance works with the GME programs and finance offices of the affiliated Medical Centers (including UWMC, HMC, FHCC, SCH and the VA) and other affiliated organizations, and the UW Attorney General’s Office to:
o Develop accurate Medicare and Medicaid Cost Reports in support of the GME programs.
o Provide accurate data to inform SCH’s HRSA Cost Report and VA’s annual cost reporting.
o Ensure that resident and fellow training time tracking and reporting policies and procedures are compliant with Medicare and Medicaid requirements.
o Monitor trends, initiatives and regulatory changes that affect graduate medical education finances and affiliated hospitals.COORDINATION & LIAISON RESPONSIBILITIES (10%)
- In partnership with the Associate Dean for Administration and Finance, coordinating administrative and other matters that involve financial policy issues with the UW Medicine COO, UW Medicine Controller, Vice Deans, and Executive Directors.
- Participate in meetings with Departments and Programs pertaining to GME Finance.
SUPERVISORY RESPONSIBILITIES (10%):
- The GME Finance Office has three direct reports which the Associate Director will be responsible for:
o Supervision and management of staff.
o Staff hiring, training, and development.
o Completion of annual reviews.
o Manage, monitor and mentor the work duties of the GME Finance staff to be sure that all work is being performed in an efficient, customer-friendly and timely manner.OTHER DUTIES AS ASSIGNED (5%):MINIMUM REQUIREMENTS
- Bachelor’s Degree in Business or related field, and at least five years of related experience in financial reporting and management.
- Experience in Finance.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED REQUIREMENTS
- Five years of related experience in a hospital or large medical system.
- Extensive knowledge of regulatory requirements that impact academic medical centers.
- Experience with Continuing Process Improvement/Lean management is preferred.
- Lean or Continuous Process Improvement certification.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under .
Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please
Expected salary: $8333 – 10000 per month
Location: Seattle, WA
Job date: Sat, 09 Nov 2024 23:47:29 GMT
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