Executive Assistant | Winthrop University

Job title: Executive Assistant

Company: Winthrop University

Job description: Reporting to the Vice President for Student Affairs (VPSA), the Executive Assistant provides administrative, financial, programmatic and project management support for a wide range of divisional and institutional issues and projects and serves as a liaison between the division’s departments and programs, the office of the VPSA and other university offices.
Job Summary

• Assumes responsibility for special projects and on-going programs within the Division of Student Affairs, as assigned.
• Provides direct assistance to the VPSA and Student Affairs Executive Team, as needed.
• Co-manages logistics for the Close Scholars Program, co-coordinates logistics for the Global Close Scholars and supports the Council of Student Leaders.
• Manages the VPSA’s calendar and coordinates/schedules meetings/appointments.
• Provides initial intake of public, parent and student concerns and/or grievances.
• Researches, collects and evaluates information and determines appropriate action according to established policies and procedures.
• Fosters and maintains excellent working relationships at the highest levels inside and outside of the university.
• Maintains electronic and paper files.
• Monitors and maintains supplies and office environment for operational efficiency.
• Plans, monitors and manages budgets and financial matters: Prepares, processes and reconciles financial transactions and associated paperwork for procurement cards, purchasing and reimbursements.
• Manages VPSA conference attendance.
• Monitors foundation accounts.
• Assists with the management of brand strategy for the VPSA office, ensuring strong and consistent voice throughout all communications, including website and social media platforms.
• Researches and analyzes issues of current interest/need for annual report, brochures, public relations materials or presentation to VP; prepares summaries and analyses of divisional and university reports.
• Co-manages the hiring, onboarding, training, scheduling, supervision and evaluation of student Digital Media Assistants and Office Assistants.
• Provides logistical and administrative support for university and divisional committees and meetings, including Board of Trustee meetings, divisional committees, search processes, etc.

Required Qualifications

• Bachelor’s degree.
• Three years of relevant administrative support experience.

Preferred Qualifications

• Proficiency with Office365 products, social media platforms, and website content management.
• Experience with program management, hiring, supervision, and budgeting/financial recordkeeping.
• Experience with software programs associated with money management (i.e. Banner), Qualtrix, Adobe products, virtual communication platforms, and other software solutions.

Knowledge, Skills & Abilities Summary

• Knowledge of office management policies, best practices, and procedures.
• Working knowledge of budgeting/financial recordkeeping, program management, and supervisory practices.
• Excellent communication and customer-service skills.
• Proven ability to interact with diverse internal and external constituencies and establish and maintain effective working relationships with faculty, staff, students and administrators.
• Must be discrete, able to exercise sound judgment, and have a proven track record of handling highly sensitive and confidential information.
• Ability to coordinate diverse and complex administrative functions expeditiously while remaining attentive to detail and being well organized.
• Sufficient technical abilities to master software required to perform job duties at a high level.

License/Certification
Type of Position Classified
Position Status Full-Time
FLSA Status Exempt
Hours Per Week 37.5
Months per Year 12
TelecommutingEmployees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.Posting Detail InformationPosting Number 2024 116S
Open Date 07/03/2024
Close Date 09/02/2024
Open Until Filled No
Special Instructions to Applicants
PLEASE NOTE

• A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).

• Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.

NOTICESupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Provide an example of your ability to juggle multiple tasks while meeting deadlines and minimizing errors.(Open Ended Question) * * Describe a program you manage and the steps you take to ensure its success.(Open Ended Question) * * Describe your experience with social media platforms, maintaining websites, and/or preparing print materials for distribution.(Open Ended Question)Documents Needed To ApplyRequired Documents * Resume

• Cover Letter

Optional DocumentsIN THE HEART OF THE CAROLINAS© Winthrop University · 701 Oakland Avenue · Rock Hill, SC 29733, USA · 803/323-2211To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at

Expected salary: $44000 per year

Location: USA

Job date: Sat, 17 Aug 2024 07:54:15 GMT

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