Graduate Program Coordinator | Loyola University Chicago

Job title: Graduate Program Coordinator

Company: Loyola University Chicago

Job description: Position DetailsJob Title PROGRAM COORDINATOR
Position Number 8100311
Job Category University Staff
Job Type Full-Time
FLSA Status Non-Exempt
Campus Maywood-Health Sciences, Roger’s Park-Lake Shore, and/or Downers Grove Campuses
Department Name SCHOOL OF HEALTH SCIENCES & PUBLIC HEALTH
Location Code SCHOOL OF HEALTH SCIENCES & PUBLIC HEALTH
Is this split and/or fully grant funded? No
Duties and ResponsibilitiesThe Graduate Program Coordinator is responsible for coordinating and leading various activities and functions in support of graduate-level programs and special projects at the Dean’s Office within the Parkinson School of Health Sciences and Public Health. The Program Coordinator supports the Program Directors, graduate students, and faculty of the graduate and certificate programs. The Graduate Program Coordinator reports administratively to the Assistant Dean of Student Affairs and collaborates on special projects at the Dean’s Office.The position is based at the Health Sciences Campus (HSC) but may require occasional presence at Loyola’s Lakeshore Campus (LSC). Remote workdays are available after the probationary period. Early morning, weekend, and evening responsibilities are occasionally necessary for Parkinson School special events.Duties and ResponsibilitiesProgram Operations

• Oversee daily operations of graduate and certificate programs and special projects at the Dean’s Office.
• Serve as the primary contact for prospective and current students, and faculty, ensuring effective communication and collaboration with stakeholders (students, alumni, staff, faculty, university departments, and external partners).
• Manage program operations such as class scheduling, room reservations, cocurricular, and extracurricular activities.
• Provide classroom and lab support, including equipment orders and technology setup.
• Oversee and coordinate Parkinson School events such as orientations, retreats, recruitment and student engagement, award ceremonies, internship, commencement, professional conferences, among other events.
• Participate in Parkinson School and University committees, act as a liaison with departments like marketing, catering, conference services, and campus safety.
• Assist with program certification and accreditation functions.
• Compile, analyze, and report data on course enrollment, student demographics, application/acceptance rates, and program outcomes using systems like Power BI and SLATE. Respond to data requests from the Associate Dean, Program Directors, and Department Chairs.
• Support program directors with evaluation of curricular needs, alumni communication and relations, development of handbooks, policies, and faculty orientation and resource guides.
• Maintain up-to-date program information on websites, social media, Sakai, and other platforms.
• Assist with marketing efforts for school and graduate programs and represent programs at internal and external recruitment and school events.
• Work closely with the Assistant Dean of Student Affairs on projects related to recruitment, retention, and student engagement.
• Perform other tasks and projects as needed.

Enrollment and Student Support

• Coordinate communication with prospective students and collaborate with admissions committees and university departments on managing the application and admissions process.
• Manage student academic program plans, monitor progress, and provide support focused on academic requirements toward graduation and resource referrals focused on student success.
• Oversee processes for international student enrollment and new student orientation and onboarding (e.g., ID acquisition, building access, LUC resources).
• Manage student matriculation processes and student records, graduation audits, degree conferrals, eligibility for credentialing exam, and commencement.
• Plan and present academic information during orientation events.
• Collaborate on strategies for student retention and success initiatives.
• Mentor and assist student clubs and organizations in planning activities and events.

Minimum Education and/or Work ExperienceBachelor’s degree in related field and at least two to three years of related experience required.
Qualifications

• Bachelor’s degree from an accredited college or university in a related field or 2-3 years of related professional student services experience
• Must possess strong organization skills, effective verbal and written communication skills
• Must be able to take initiative and be proactive in student and program needs
• Demonstrated success with planning, coordinating, and implementing large and small-scale, detail-orientated projects and events
• Interpersonal skills to work well with individuals at all levels
• Sensitivity and commitment to confidentiality and university reporting requirements regarding student concerns
• Commitment to academic excellence, social justice and service, values-based leadership, diversity, equity, inclusion, and belonging
• Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact, diplomacy, and honesty
• Position requires occasional early morning, weekend, and evening responsibilities
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) Adobe Acrobat and experience with higher education learning management systems
• Knowledge, understanding, and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health

Certificates/Credentials/LicensesNA
Computer SkillsProficient in the use of Microsoft Office (Word, Excel, PowerPoint) Adobe Acrobat and experience with higher education learning management systems.Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands None
Working Conditions None
Open Date 11/15/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement Diversity, Equity, and InclusionAs one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.Quick Link for Posting

Expected salary:

Location: Chicago, IL

Job date: Sun, 17 Nov 2024 05:39:50 GMT

Apply for the job now!