Operations Coordinator, HR | Touro University

Job title: Operations Coordinator, HR

Company: Touro University

Job description: Responsibilities

Assist HR Director with various administrative duties and/or projects.
Provide high level administrative and confidential support for the HR Director.
Manage the Human Resources Director’s calendar and coordinate all meetings and appointments with multiple attendees.
Work in a timely and efficient manner to arrange and book travel, create comprehensive itineraries, and prepare expense reports as needed.
Act as liaison communicating on the HR Director’s behalf.
Track contracts and renewals accordingly.
Perform scanning of confidential employee information.
Utilize the visitor management system for all external appointments.
Input invoices into the vendor system for proper payment to vendors.
Track departmental expense budget and facilitate the procurement of items requested in accordance with University procedures and standards.
Prepare and maintain clear and accurate documents and reports for reference purposes following office management principles and procedures for efficient business operations.
Manage the department space and ensure all equipment is operational and supplies are inventoriable.
Assemble, prepare, and distribute meeting agendas, minutes, and supplemental materials (attend meetings as appropriate); maintain personal and departmental electronic files.
Demonstrate ability to manage multiple tasks and meet deadlines despite interruptions.
Take initiative in problem-solving and ensure matters requiring attention are handled appropriately; work effectively in stressful situations.
Assist with student and employee bi-weekly paychecks and garnishment checks for mailing; maintain the bi-weekly check tracking sheet.
Assist HR Recruiter with New Hire Onboarding and Orientation.
Monitor the Learning Management System (LMS) for training compliance; provide reports to Director as requested.
Ensure HR employee scanned files are maintained and updated accordingly.
Assist HR staff with Employee Verification process.
Handle general questions from employees and vendors received via phone, fax, email, and walk-in.
Participate in Employee Recognition Service Award nominations for Employee Engagement Committee.
Assists the HR staff with various quarterly and annual employee events.
Contribute to team effort by performing other duties as needed/assigned.

QualificationsEducation:

Bachelor’s degree in business related field required.

Experience:

2 + years of relatable work experience in a similar role preferred.

Skills & Abilities:

Ability to keep information confidential and promote a collegial work environment.
Ability to always project a professional image and provide excellent customer service.
Strong knowledge of Microsoft Office, Adobe and video conferencing applications.
Proficient in technology and general office equipment.
Ability to learn new technologies (software and hardware) with training.
Excellent interpersonal skills to build strong relationships with colleagues.
Effective communication, including speaking, writing and active listening.
Strong organizational, prioritization, and time management skills.
Ability to coordinate with remote and in-person team members and work efficiently with minimal supervision.
Self-starter with excellent strategic planning and problem-solving skills.
Able to give and receive feedback and constructive criticism.