Job title: Program Coordinator – Rollins School of Public Health
Company: Emory University
Job description: DescriptionThe Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.KEY RESPONSIBILITIES:
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
- Performs related responsibilities as required.
ADDITIONAL JOB DETAILS:Position Summary:The Department of Epidemiology at Emory University is seeking a Program Coordinator to provide essential administrative support to the academic department, ensuring smooth day-to-day operations. The role involves supporting faculty, staff, students, and general department functions. Strong organizational skills, attention to detail, and multitasking abilities are essential for success in this role.Key Responsibilities:1. Administrative and Office Support:
- Serve as the primary point of contact for inquiries, manage department calendars, schedule meetings, and handle departmental communications.
- Support faculty with tasks such as reconciling corporate card expenses, procurement, meeting coordination, facilities requests, and general administrative duties.
- Maintain department records and filing systems, ensuring accurate management of both physical and digital documents.
2. Event Coordination and Logistics:
- Organize and coordinate department events, meetings, workshops, and conferences, managing logistics such as room reservations, catering, and travel arrangements.
- Assist in planning and executing student-related events and academic seminars.
3. Budget, Financial, and Procurement Support:
- Assist with budget management, processing invoices, purchase orders, and reimbursements.
- Track expenses related to department events and manage office supply inventory.
Key Competencies:
- Attention to Detail
- Effective Communication
- Problem-Solving
- Confidentiality
- Collaboration
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in a field related to the program.
- Two years of related experience, or an equivalent combination of education, training and experience.
PREFERRED QUALIFICATIONS:
- Experience in financial management and event coordination.
- Prior experience in a similar role at an academic institution.
- Familiarity with financial tracking and procurement processes.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.Emory Supports a Diverse and Inclusive CultureEmory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
Expected salary:
Location: Atlanta, GA
Job date: Fri, 22 Nov 2024 07:35:32 GMT
Apply for the job now!
